Privacy Policy

People Integrated values your privacy and is dedicated to safeguarding your personal data.

This Privacy Notice outlines how we handle your personal information. We are committed to using any data you provide to us—or that we collect through various means, such as our websites, written communication, emails, conversations or meetings with our staff, or visits to our offices—solely for the purposes detailed in this notice.

Additionally, we have a comprehensive Cookie Policy, available here, which explains how we use cookies to enhance your experience on our site.

Privacy Policy

Privacy Policy – People Integrated (”We, Us or Our”)

In accordance with applicable data protection laws, including but not limited to the General Data Protection Regulation (EU) 2016/679 (“GDPR”), this page outlines our policies for processing your personal data and ensuring its protection when you use our services. Please be aware that in some jurisdictions where People Integrated operates, different legal bases for data processing may apply in specific situations.

People Integrated serves as the Data Controller, and our contact information is provided below. Feel free to reach out with any questions or concerns you may have.

People Integrated
Midtermolen 6, 4. tv
2100 København Ø
Denmark

Telefon: +45 31131512
Mail: data@people-integrated.com

For the purposes of this Privacy Policy, "you" refers to any individual or data subject who uses the services provided by People Integrated.

1. What types of data do we collect, why do we collect it, and what is our legal basis for processing your data?

To help you understand the types of data we collect and process, we have outlined several categories below. As a data subject, you may belong to more than one of these categories.

• Clients:
  At People Integrated, we collect personal data to provide our services effectively. The data we gather and process typically includes basic information such as your name, address, title, and email. This data is necessary for us to fulfill our contractual obligations to you, with the legal basis being GDPR Article 6(1)(b).
• Candidates:
  To identify the best match for both you and our clients, we collect and process personal data, including your name, email, title, and details from your CV, LinkedIn profile, or similar professional social media. In some cases, we may also process financial information when conducting financial background checks. Our legal basis for this processing is legitimate interest under GDPR Article 6(1)(f). Additionally, we may process personal data obtained from personality tests provided by third parties. This processing is based on your consent, as outlined in GDPR Article 6(1)(a).
• Others:
  If you are listed as a referee for a client or candidate, we may process limited personal data about you to contact you as part of our quality assurance procedures. Our legal basis for this processing is legitimate interest under GDPR Article 6(1)(f).
• Webpage:
  For details on how we use cookies and manage data collected through them, please refer to our Cookie Policy.
• Legitimate Interest:
  As noted, we often process personal data based on legitimate interest under GDPR Article 6(1)(f). Our goal is to ensure an optimal match between candidates and clients, which we believe also aligns with your interests as a data subject, enabling us to deliver tailored and efficient services.

2. How do we collect your data?

We collect your personal data through two primary methods:

• Directly from you
• From third parties, such as our candidates, as well as other limited sources like online and offline media and references.

3. How long do we keep your personal data?

• Clients:
  We retain your information for the current calendar year plus an additional five years to fulfill our contractual obligations and adhere to storage requirements under tax and commercial law.
• Candidates:
  We store your resume and any related information for a specific position for up to six months after the completion of the recruitment process. Your name, title, and email are retained for up to two years after your data is processed to meet any contractual obligations we may have with you and/or our clients.
• Others:
  If you have been listed as a referee, we will keep your data for up to six months following the conclusion of the search for the relevant position.

4. What are your rights as a data subject?

As a data subject (i.e., an individual whose personal data is processed by People Integrated), you have several rights that allow you to control and limit the use of your data. These rights include:

• The right to access and receive a copy of the personal data we hold about you.
• The right to rectify any inaccurate personal data we hold about you.
• The right to request the deletion of your personal data.
• The right to withdraw your consent for data processing at any time.
• The right to data portability, allowing you to request a copy of your personal data in a commonly used electronic format to manage and transfer it.

Please note that we may ask you to verify your identity before processing such requests.

5. Who we may disclose your Data to:

We may share your data with:

• Any client who may be a potential employer.
• References, including individuals or organizations, who can provide information about you and your work history.
• Tax, audit, or other authorities as required by law.
• Third parties who provide services or perform functions on our behalf (e.g., consultants, business associates, and professional advisors).
• Third parties we have engaged to provide specific services, such as personality assessments, reference checks, qualification verifications, and criminal record checks.

6. Data processor:

We work with various data processors to deliver our services and maintain our website, ensuring that your data is processed securely.

• Microsoft Office 365
• Dan Domain
• LinkedIn

7. You have the right to complain to a supervisory authority:

Datatilsynet
Borgergade 28, 5.
1300 København K
Tlf. 33 19 32 00
dt@datatilsynet.dk

8. This is version 1.0 of People Integrated, Privacy Policy.

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